ING MEDIA LIMITED - PRIVACY NOTICE
ING MEDIA LIMITED (“ING”, “we”, “us”, or “our”) is a PR and communications agency working in architecture, property, development, design and the built environment. We are strongly committed to protecting personal data and this privacy notice describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.
COLLECTING PERSONAL DATA?:
We process personal data in order to carry out our business efficiently, effectively and professionally. This includes:
- managing our relationships with clients and suppliers.
- developing our businesses and services (such as identifying client needs and improvements in service delivery).
- compiling a database of ING business contacts and suppliers.
- hosting or facilitating the hosting of events.
Unless we are asked not to, we use business contact details to provide information that we think will be of interest about ING and our services. For example, industry updates and insights and invites to events.
ING processes personal data about contacts (existing and potential ING clients and/or individuals associated with them), business and media contacts, suppliers, staff, professional bodies and industry organisations using a secure, password-protected customer relationship management system (CRM) called Highrise.
Contacts can be imported into the CRM system from Outlook, Gmail, and Excel and tagged so that they can be organized, filtered, and searched. Users can also add notes and comments to contact details and utilize custom data fields for people and companies.
The collection of personal data about contacts and the addition of that personal data to the CRM system are initiated by ING users and will include name, employer name, contact title, phone, email and other business contact details.
We collect personal data received directly from individuals by email, telephone call or via business cards.
Data is also collected from publicly available source such as corporate websites and corporate social media.
USE OF PERSONAL DATA:
Personal data relating to business contacts may be visible to and used by ING for the following purposes:
Making contact information available to ING users.
Administering, managing and developing our businesses and services.
Identifying clients/contacts with similar needs.
Describing the nature of a contact’s relationship with ING.
ING does not sell or otherwise release personal data we gather to third parties for the purpose of allowing them to market their products and services without consent from individuals to do so.
However, personal data held by us may be transferred to:
Third party organisations that provide applications/functionality, data processing or IT services to us. For example, providers of information technology, cloud based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them.
Auditors and other professional advisers
Personal data will be retained on ING’s CRM system for 15 years or no longer than is necessary for the purposes for which we collected your information and the purposes set out in this policy (e.g. for as long as we have a legitimate reason or need to keep a record of, a relationship with a business contact).
We collect personal data concerning our own personnel as part of the administration, management and promotion of our business activities.
Partners should refer to section 5.0 of their employment contract for further information of why and how personal data is collected and used.
VISITORS TO THE ING WEBSITE:
Visitors are able to send an email to us through the website. Their messages will contain the user’s screen name and email address, as well as any additional information the user may wish to include.
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
Use of personal data:
When a visitor provides personal data to us, we will use it for the purposes for which it was provided to us as stated at point of collection (or as obvious from the context of the collection). Typically, personal data is collected to:
The information we collect is used for our own internal purposes in developing and improving our website. In addition, we may use the information for the following purposes:
To provide you with information relating to our website, products or our services that you request from us.
To meet our contractual obligations to you.
To consider employing you if you have submitted an application for employment to us.
To aggregate data for website analytics and improvements.
Unless we are asked not to, we may also use your data to contact you with information about ING’s business, services and events, and other information which may be of interest to you.
Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate webpage or in our communication to the individual.
Alternatively you may wish to contact us by email: Data Protection Officer email address
Our website does not collect or compile personal data for the dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.
We take the security of all the data we hold very seriously and we take a series of steps to ensure that it is treated securely and protected both on and offline from unauthorised access or improper and improper use. We also regularly review the appropriateness of the measures we have in place to keep the data we hold secure.
Please note that the transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and transmission of such data is therefore entirely at your own risk.
Links to other websites:
You may find links to third party websites on our website, which are not within our control. These websites should have their own privacy policies which you should check. Once you have left our website, we cannot be responsible for the protection and privacy of any information which you provide
Changes to this privacy statement
We recognise that transparency is an ongoing responsibility so we will keep this privacy statement under regular review. This privacy statement was last updated on DATE 2018. If you have any questions about this privacy statement or wish to access or amend any of your personal data that we may hold, please contact us at:
Data Protection Manger
ING Media Limited
44/46 Scrutton Street
Phone: 020 7 247 8334